Quotations, invoices and contracts in one place
Make ten kinds of business document from free templates, get the contract signed through a secure link, and turn one document into the next.
Free account225 templates33 languages
Free invoice, quote, receipt, proforma, credit note, purchase order, delivery note, work order, statement and commercial invoice maker: 225 templates, PDF.
Ten kinds of document, from quote to receipt
Start each one from its own template, then make the next from it. The client and line items carry over, so nothing is typed twice.
Offer and order
Quotations
Price the work. Once it is agreed, make the invoice, a proforma invoice or a work order from it.
Proforma invoices
State the price and terms before supply, for prepayment or import. The invoice or a commercial invoice follows from it.
Purchase orders
Order goods or services from a supplier, with the prices, delivery date and address.
Work and delivery
Work orders
Set out a job’s site, schedule and tasks, with prices or hours × rate, and invoice it once it is done.
Delivery notes
List what was delivered, without prices, for the recipient to sign. It can print as a packing slip.
Commercial invoices
Invoice exported goods with HS codes, origin and Incoterms, then issue its delivery note, receipt or credit note.
Billing and payment
Invoices
Ask for payment by a due date, then issue its receipt, credit note or delivery note from it.
Receipts
Confirm a payment you received, with the date, the method and the invoice it settles.
Credit notes
Reduce or cancel an invoice already issued, with its number and the reason.
Statements
List a customer’s invoices, payments and credits by date, with a running balance and the balance due.
Thirty-two designs for every document
Choose how a quotation, invoice or receipt looks, from a Swiss grid to a receipt roll or a blueprint. Pick the design in the editor and it carries into print, PDF, Word and Excel.
Swiss grid
Receipt roll
Blueprint
Newsprint
Typewriter
Balance card
Cargo manifest
Accent wash
E-Contracts
Write the contract, send a secure link, get it signed
Start from a sample contract or from your quotation. The other side opens the link, enters the access code you sent another way, and reads and signs on any device with no account. Free for members, within daily limits.
No account for the other side
A link, an access code sent another way, any device.
The text is frozen when sent
A SHA-256 fingerprint shows any later change.
Every step is recorded
A hash-chained audit trail with the time of each event.
Anyone with a copy can check it
The public verification page recomputes the check.
Quotation, contract, invoice: one connected flow
Make the contract from your quotation and the invoice from the signed contract. The client and the priced lines carry over, so nothing is typed twice.
Quotations
Price the work and send it. Once agreed, make the contract from it; a proforma invoice, invoice, work order or purchase order can start one too.
Contracts
Sent as a secure link with an access code. The other side reads and signs on any device; the text is frozen with a fingerprint, every step recorded.
Invoices
Once everyone has signed, make the invoice from the contract, in full or for a deposit, then the receipt from the invoice as always.
Forty-five sample contracts, readable in full
Forty-five samples in five groups, from website design to non-disclosure agreements. The five below cover most agreements between small businesses. Each has a page where you can read every clause and the full sample text, in English, Korean, Japanese and German. Samples, not legal advice: review them with a lawyer.
Service agreement
Services, deliverables, acceptance, fees and intellectual property.
Freelance or consulting agreement
Independent contractor work with fees, intellectual property and confidentiality.
Sales and supply agreement
Goods, orders, delivery, inspection, warranty and payment.
Non-disclosure agreement
Mutual confidentiality before or during a business discussion.
Simple general contract
What each party does, payment, term and termination.
Built so anyone can check it
SHA-256 fingerprint
Any change after sending is detectable.
Chained audit trail
Each event carries the hash of the one before.
Access code with lockouts
Five wrong codes lock the link for 15 minutes.
Public verification page
Check a certificate or an evidence file yourself.
PDF, Word or Excel, ready to send
Print any of the ten documents on A4, save it as a PDF, or download it as a Word or Excel file. No software to install.
Your business, your document
Bring your logo, stamp, brand color and client details into every document.
Work across borders
Choose a document language and local currency, and set the tax rate for your transaction.
Make the next document
Make the invoice from a quotation, proforma invoice or work order, and a commercial invoice from a proforma invoice. From an invoice or commercial invoice, make the receipt, credit note or delivery note. The client and line items carry over.
Bill by the hour
Switch the lines to hours × rate for timesheet billing, with a date on each line and the total hours added up.
Your work, in your account
Drafts stay in this browser as you work. Save a document to your free account to open it on another device, and keep file backups.
Just ask ChatGPT, Claude or Gemini
Connect QuoteBill to the AI app you already use, once. After that, ask for a quotation, an invoice or another document in plain words and the AI builds it with QuoteBill’s templates. You get a link to the finished document, with the tax already worked out.
- Try asking your AI
- “Make an invoice for my client in Japan: website design ¥480,000, plus three months of maintenance at ¥25,000 a month, with 5% off the maintenance.”
- What you get back
- Subtotal ¥551,250, consumption tax (10%) ¥55,125, total ¥606,375. Open the link that comes with it and the invoice is waiting in QuoteBill, filled in. Download it as Excel or Word, or edit it and save a PDF.
Set up once, in about three minutes
Copy the connection address
Copy the address below. Any QuoteBill member can use it, and joining is free. Not a member yet? Sign up with your Google account first.
Add it to your AI app
In your AI app’s settings, add a new connector (some apps call it an app) and paste the address. The first time, a QuoteBill window opens: sign in and choose Allow. Each app’s menus are listed below.
Ask the way you normally would
Say something like “Use QuoteBill to make a quotation.” The AI picks a suitable template, totals it with the country’s tax rate and hands you a link to the document.
QuoteBill connection address (MCP server): https://quotebill.com/mcp
How to connect each app
Claude
In claude.ai or the Claude app, open Settings → Connectors → Add custom connector. Name it QuoteBill, paste the address and add it, then choose Connect and sign in to QuoteBill.
ChatGPT
On chatgpt.com, turn on developer mode in Settings, then create a new app from the apps list. Paste the address, choose “OAuth”, then sign in to QuoteBill and allow it.
Gemini
In Gemini CLI, add the address to mcpServers in settings.json as an httpUrl, then run /mcp auth quotebill to sign in. Connecting directly in the Gemini web app is only offered in some countries so far.
Developer tools
In Claude Code, Codex, Cursor and other tools that support MCP, add the same address as an HTTP server. The first connection opens your browser once to sign in to QuoteBill.
- For members, free to join
- Client names and amounts are never stored
- Every tax rate cites its official source
- Answers in 33 languages
What documents can I make?
Ten kinds: quotations, invoices, proforma invoices, receipts, credit notes, purchase orders, delivery notes, work orders, statements of account and commercial invoices. A delivery note can print as a packing slip, and quotations, invoices, proforma invoices and work orders can bill hours × rate, as on a timesheet.
Is QuoteBill free?
Yes. Making all ten kinds of document, printing them, saving PDFs and downloading Word or Excel files are free. You only need a free account.
Do I need an account?
Yes. Creating documents, downloading Excel or Word files, printing, exporting PDFs and connecting an AI app all need a free account. Sign up with Google in one step, and you stay signed in on that device. You can browse the service, templates and guides before joining.
Where are documents saved?
Drafts are saved in this browser. Clearing browser data can remove them, so keep important documents in a backup file or save them to the cloud.
Can I turn a quotation into an invoice, or an invoice into a receipt?
Yes. In the editor, choose Make an invoice on a quotation, or Make next document for the other steps: a proforma invoice or work order from a quotation, a commercial invoice from a proforma invoice, and a receipt, credit note or delivery note from an invoice or commercial invoice. The original is kept, and its client and line items are copied into the new document.
Can I make documents with ChatGPT, Claude or another AI?
Yes. Connect QuoteBill to your AI app, and the AI builds the quotations, invoices and other documents you ask for with QuoteBill’s templates and tax rates, then sends back a link. The AI section on this page shows how to connect.
What is MCP?
MCP (Model Context Protocol) is an open standard that lets AI apps use other services as tools. You register one address, then sign in to QuoteBill once to allow the connection. The AI never sees your password.
Does connecting an AI store my information?
No. The connection checks that you are a member, then only finds templates and works out totals. It cannot open your saved documents or profile, and it saves nothing. Client names and amounts travel inside the link the AI gives you and open only in your browser.
Can I get a contract signed?
Yes. In E-Contracts, write a contract from a sample template or from your quotation, proforma invoice, invoice, work order or purchase order, then send a secure signing link. Once everyone has signed, you can make the invoice from the signed contract. It is free for members, within daily limits.
Does the other side need an account?
No. The other side opens the link you send, enters the access code you sent another way (by phone or text, say), then reads and signs the contract on a phone or a computer. QuoteBill sends no email itself: you deliver the link and the code.
Is the signature legally binding?
QuoteBill makes a simple electronic signature with an audit trail: the text is frozen with a SHA-256 fingerprint, every step is recorded, and anyone with a copy can check the result. In the EU, the UK, the US and Korea a signature is not denied legal effect only because it is electronic, and in Japan most contracts need no particular form. What it proves in a dispute depends on the evidence behind it, and some documents must be handwritten, notarised, witnessed or signed with a qualified electronic signature. It is not an advanced or qualified electronic signature, and QuoteBill does not verify who signs. This is general information, not legal advice: ask a lawyer when in doubt.
225 Free Invoice, Quote & Receipt Templates
Free invoice generator
Download the invoice as Excel or Word with the formulas working, or edit it online with your logo and tax settings and save a PDF. Free with a QuoteBill account.
Free quotation generator
Download the quotation as Excel or Word with the formulas working, or edit it online and turn an accepted quote into an invoice. Free with a QuoteBill account.
Free estimate template
Free estimate template for contractors: labor, materials and equipment on separate lines, a valid-until date, and one click to turn it into an invoice.
Proforma invoice template
Free proforma invoice template: goods, prices, delivery terms and a valid-until date for prepayment or an import licence. Printed as "not a tax invoice".
Receipt template
Free receipt template for a payment you received: date, payment method, the invoice it settles and the amount. Download Excel or Word, or make a PDF online.
Credit note template
Free credit note (credit memo) template: reduce or cancel an invoice you already sent, quoting its number and the reason. Download Excel or Word, or save a PDF.
Purchase order template
Free purchase order template: items, quantities, agreed prices, delivery date and address, with an authorized-by line. Download Excel or Word, or save a PDF.
Delivery note template
Free delivery note template listing the items and quantities shipped, without prices, with the delivery address, tracking number and a received-by line.
Packing slip template
Free packing slip template: order number, items and quantities packed, package count and tracking number, with no prices shown. Excel, Word or PDF.
Work order template
Free work order template for field jobs: job site, assigned technician, scheduled date, labor and materials, and sign-off lines for technician and customer.
Timesheet invoice template
Free timesheet invoice template: date, task and hours on each line times your hourly rate, with total hours and tax. Download Excel, Word or PDF.
Blank invoice template
Invoice for Item or service.
Contractor invoice template
Prepare a contractor invoice for labor, materials and approved change orders. Edit quantities and prices, review tax settings, then export PDF.
Quotation and Invoice Guides
Use QuoteBill in ChatGPT, Claude and Gemini
Connect QuoteBill to ChatGPT, Claude or Gemini in about three minutes, then ask for quotations and invoices in plain words. Setup steps, example requests and privacy.
Quote to invoice: convert an accepted quote
Turn an accepted quote into a separate invoice draft in QuoteBill. Keep the original quotation, review dates and amounts, save, and prepare a PDF.
Quotation vs invoice: differences and timing
Compare a quotation and an invoice by purpose, dates, amounts, and next steps. Follow a practical project example and the matching QuoteBill workflow.
How to write a quotation: fields and checklist
Write a clear quotation with customer details, scope, quantities, prices, dates, and terms. Use a worked example and check the QuoteBill PDF before sharing.
Invoice payment terms: Net 15, Net 30, due dates
Write clear invoice payment terms with Net 15 and Net 30 examples, an explicit due date, deposit checks, and a practical follow-up checklist.
Freelance invoice checklist: hours and fees
Prepare a freelance invoice with a worked hourly-plus-fixed-fee example, scope and expense checks, billing details, and a PDF checklist before sending.
International invoice currency: rates and fees
Clarify invoice currency, settlement currency, exchange-rate examples, and bank fees. Review cross-border tax and QuoteBill country-setting limits.
Invoice numbering: sequences and corrections
Plan a traceable invoice numbering system with year and sequence examples, checks across devices, correction records, and QuoteBill numbering limits.
Proforma vs invoice: payment and export use
Compare a proforma, payment invoice, and commercial export invoice with a worked goods-order example and a checklist for choosing the right document.
German invoice requirements: the mandatory details
What a German invoice must contain under § 14 UStG, what a small-amount invoice up to EUR 250 may leave out, and how the small-business and reverse-charge notes work.
Japan qualified invoice: the required entries
The six entries a Japanese qualified invoice must carry, how the registration number is written, how amounts are split by tax rate and rounded, and when a simplified invoice is allowed.
Korean tax invoice: required entries and the electronic form
The four mandatory entries on a Korean tax invoice, the optional ones, when an electronic tax invoice must be issued and transmitted, and how it differs from an exempt-supply invoice.
Quote, proforma, invoice, receipt, credit note: which to use
Which document belongs to which stage of a sale: when each is issued, who issues it, what it shows and its tax effect, with one order traced end to end.
Credit note vs invoice (and credit memo): how to issue one
When to issue a credit note instead of editing an invoice, what it must show, a worked return example, and how it differs from a credit memo and a debit note.
What a receipt must show (and receipt vs invoice)
What to put on a payment receipt, how it differs from an invoice, how to handle deposits and part payments, and a worked example: two receipts, one invoice.
Estimate vs quote: what binds you, with a remodeling example
Estimate or quote: the practical difference, splitting labor, materials and equipment, clauses for hidden damage and changes, and a worked remodeling example.
How QuoteBill e-signatures work, and are they legally binding?
What a QuoteBill e-signature records, how EU, US, Korean, Japanese and German law treat simple electronic signatures, and which documents need another form.
Simple, advanced or qualified e-signature?
The three eIDAS levels in plain words, where QuoteBill's simple signature fits, when it is enough, and how Korea, Japan and Germany draw the line.
Electronic contracts and Japan’s stamp duty: is a stamp needed?
Why an electronic contract needs no Japanese revenue stamp, when a printout or paper original becomes taxable, and which paper contracts still need one.
Japan: keeping an electronic contract as a tax record
Keeping a contract made by email or e-signing service as data under Japan's electronic transaction rules: retention period, requirements, 2024 grace measure.
Japan's Freelance Act: the terms a client must state in writing
What a Japanese client must state when commissioning a freelancer: the eight items, email and chat as valid means, the 60-day payment rule and where to turn.
Free DocuSign alternative for simple contracts
A free way to get a simple contract signed online: what QuoteBill E-Contracts does, what it does not, and when you need an advanced e-signature service.
Free invoice template in Excel, Word or PDF
Which format suits an invoice: Excel with live formulas, editable Word or PDF. Fill it in online, no download needed, with a worked example and a checklist.
Free quotation template in Excel, Word or PDF
Excel, Word or PDF for a quotation: live formulas while the price moves, editable wording, a final PDF. With a painting example and a pre-send checklist.
35 English contract templates to edit and save as PDF
Thirty-five sample contracts with English clauses: read each in full, edit online, save as PDF. Why there is no Word file, and what to check before use.
Compare free invoice generators: ten checks
Ten product-neutral checks for a free invoice generator: formats, account, tax, numbering, data and price. Where QuoteBill meets each, and where it does not.
Unpaid invoice: follow up, record part payments, send a statement
What a customer still owes after part payments and credit notes, how to follow up before and after the due date, and when to send a statement of account.